Data Protection/Disclosures

The Data Protection Act 1998 became effective on 1st March 2000. The Act sets standards for the ownership, management and use of 'personal information' (information about living individuals) and it also gives people certain rights. The requirements of this Act are laid down in the form of the following eight principles:

Principles

The data protection principles require that data must be:

• Processed fairly and lawfully
• Processed for specified purposes
• Adequate, relevant and not excessive
• Accurate and up-to-date
• Kept no longer than necessary
• Processed in accordance with the rights of the data subject
• Secure
• Not transferred to countries outside EEA without adequate protection

Want to know what data there is stored about you?

The Subject Access provisions of the Data Protection Act gives a person the right to have a copy of any personal data held about them.

Section 7 of the Data Protection Act 1998 states that a "data subject" (the person about whom the personal data refers) is entitled, upon written request, to be informed whether or not personal data is held or processed about them and be provided with a copy.

Should you wish to know what information (if any) Lancashire Constabulary holds about you, you must complete a Subject Access form. Payment of a £10.00 fee and proof of identification must accompany a completed application form.

The form can be downloaded HERE (pdf) or alternatively forms are available contacting:

Address: Information Compliance and Disclosure Section, Police HQ, Saunders Lane, Hutton, Preston, PR4 5SB

Telephone: 01772 412734

Email: data.protection@lancashire.pnn.police.uk

Please note that once we have received your completed application the process to provide you with information can take up to 40 days.

Do you need a VISA?

How we use Personal Information: Click (350kb pdf download)

Click for frequently asked questions

Disclosures

Disclosures dealt with by the Information Compliance and Disclosure Section at Police Headquarters.

Insurance Company Disclosures

Disclosures are made to insurance companies where they have a specific reason to check a claim.  This is dealt with under the Memorandum of Understanding between the Association of Chief Police Officers and the Association of British Insurers.  Please visit www.abi.org.uk for further details and the relevant application form.   This includes requests by insurance companies for crime reference numbers and details of incidents (where held, third party details will be provided).

Should the insurance company request be for THIRD PARY DETAILS only, please use this form

Section 35 of the Data Protection Act 1998

Section 35 of the Data Protection Act 1998 provides an exemption from the non-disclosure rules relating to personal information where it is required for legal proceedings.  Applications for disclosure of information relating to civil cases are considered on a case by case basis and are only accepted from Solicitors.  These may for example relate to recovering the costs for damage from a road traffic collision.  An application form and fee is required for these disclosures. 

Please see the Statement Regarding the Disclosure and Charging Under Section 35 DPA here

For an application form please email Section35@lancashire.pnn.police.uk

Family Court Disclosures

Where police information is required specifically for Family Court Proceedings, private and local authority solicitors may apply to the Police.  The disclosure of relevant information may be made where consideration is being given by the Courts to children being taken into care or custody/access rights following divorce.  An application form and a fee is required from a Solicitor before consideration is given to any disclosure.

For an application form or further information please contact:

FamilyCourt@lancashire.pnn.police.uk